Effective warehouse and inventory management begins with properly set up general settings within your ERP system. This manual guides you through configuring these settings in SIX ERP to optimize your operations.
From the left-side menu, navigate to "Settings > Module Settings > Warehouse & Inventory Settings". By default, the "General Settings" section will open, which is divided into several tabs:
Items
Receiving / Delivery / Packaging
Returns
Shipments
Serial Numbers.
In the Items section, you will encounter settings that are crucial for managing how items are handled within the inventory:
Rules of Sale Price According to Profit Ratio:
This setting allows you to define a default profit margin for items. For instance, a profit margin of 12% can be set as default for all new items, which you can also edit during the creation of a new item.
You can select the method to calculate the selling price based on this profit margin:
Calculate the selling price based on the purchase price rate of profit: For example, if the purchase price is 100 and the profit ratio is 12%, the selling price would be calculated as 100 * (1 + 0.12) = 112.
Calculate the selling price based on the sale price rate of profit: Using the same profit ratio, the selling price would be 100 / (1 - 0.12) = 113.64.
Rules for Rounding Prices:
These rules determine how the selling prices are rounded off during calculations, ensuring pricing consistency across your sales and inventory records.
Deletion of Inventory Receipt Vouchers:
Select if you wish to allow the deletion of Inventory Receipt Vouchers after they have been approved
Export Method:
Inventory Delivery Voucher When Taking Item from Warehouse Use Method FIFO (First In First Out): This setting specifies that items are removed from inventory for delivery using the FIFO method, which helps in managing inventory age and cost accuracy.
Auto Create Goods Received and Goods Delivery Voucher Note:
Create goods received note when creating Purchase Order: If this option is enabled in conjunction with the Purchase module, a goods received voucher is automatically generated with details from the purchase order upon its approval.
Inventory Receiving Voucher Warehouse: Specifies the warehouse that will store the received goods.
Create inventory delivery voucher note when creating invoices: Automatically generates a delivery voucher when an invoice is created, subject to inventory availability.
Cancelled Invoice Reverse Inventory Delivery Voucher Note: When an invoice is cancelled, the corresponding inventory delivery voucher is also reversed.
Uncancelled Invoice, Create Inventory Delivery Voucher Note: Continues to create a delivery voucher for an uncancelled invoice.
In the Returns Settings of the warehouse configuration within SIX ERP, two critical options help streamline the returns process: "Warehouse Selection" and "Return Policies."
Warehouse Selection: This setting allows businesses to designate a default warehouse to which all returned goods should be delivered. Selecting a specific warehouse for returns centralizes the management of returned inventory, simplifies logistics, and enhances the efficiency of restocking or processing returned items. This targeted approach minimizes handling time and reduces the likelihood of errors, ensuring that returned goods are quickly sorted, inspected, and either restocked or disposed of according to their condition.
Return Policies: The option to add your default goods return policies is also available. This feature enables businesses to clearly communicate their return protocols, ensuring that both staff and customers understand the terms under which items can be returned. By specifying conditions such as time limits, required documentation, and the state of goods eligible for return, businesses can maintain consistency and fairness in handling returns. This not only helps in managing customer expectations but also in safeguarding the business against potential abuses of the return system.
Together, these settings in the Returns tab ensure a structured and efficient approach to handling returns, crucial for maintaining customer satisfaction and operational efficiency.
In the PDF settings section of the warehouse and inventory management module in SIX ERP, you have several options to customize the information displayed on your inventory-related PDF documents. These settings enhance the clarity and detail of inventory transactions, facilitating better communication and record-keeping.
Display Settings for Inventory Delivery PDF:
Warehouse Name, Lot Number, and Sign Information: These can be included to provide essential details about the origin of the goods, the specific batches, and authentication signatures, which are critical for tracking and verification purposes.
Display Unit Price, Subtotal, Total Payment: Including these financial details helps in reviewing transaction values directly on the PDF, making it straightforward for auditing and financial tracking.
Display "Outstanding": This option shows any outstanding amounts or items yet to be delivered, keeping the recipient informed about pending deliveries.
Display Settings for Inventory Receipt PDF:
Display "Sign Information": Essential for confirming the receipt and authentication of the inventory received.
Additional Display Options:
Show Item Custom Fields on PDF: Custom fields specific to items can be displayed, providing extra information tailored to business needs.
Stock Export and Stock Receiving: These settings control the visibility of stock movement details in the exported PDF documents, crucial for stock management.
Display Unit Price Before Tax (Vendor Currency) on Table: This helps in understanding the cost structure before tax implications in the vendor’s currency.
Display Total Row Amount with Tax (Vendor Currency) on Table and Total Amount (Vendor Currency) in Grand Total Section: These options ensure that financial totals are clear and comprehensive, reflecting all tax inclusions in the vendor's currency, which is vital for accurate financial documentation and compliance.
By configuring these PDF options in SIX ERP, businesses can tailor their documentation to meet specific operational and compliance needs, ensuring all pertinent data is readily accessible and clearly presented.
In the Shipment Tab of the warehouse settings within SIX ERP, there is a critical feature designed to enhance transparency and communication with clients: the option to display shipment information on the Client Portal. Enabling this setting allows businesses to provide real-time updates and detailed shipment data directly to clients through a secure, online portal.
This includes tracking information, expected delivery dates, shipment status, and any relevant shipping documents. By making this information accessible, businesses not only improve customer satisfaction through increased visibility but also reduce the workload of customer service teams by minimizing inquiries about shipment statuses. This feature fosters a sense of trust and reliability between the business and its clients, making it an essential tool for modern logistics and customer service management.
In the Serial Numbers Tab of the warehouse settings within SIX ERP, the "Enable Serial Numbers" option plays a pivotal role in inventory management. Activating this feature allows businesses to track individual items throughout their lifecycle by assigning unique identifiers to each product.
This capability is crucial for items requiring traceability, such as electronics, automotive parts, and pharmaceuticals, where knowing the history, location, and status of each item is essential. Enabling serial numbers enhances inventory accuracy, facilitates precise tracking in case of recalls, and helps prevent theft and counterfeiting. It also supports warranty management and service histories, providing businesses with the tools to offer superior customer service and maintain compliance with industry regulations. This setting is indispensable for maintaining high standards of inventory control and product quality assurance.
Please note that all changes made to settings within the system are immediately effective upon adjustment. The settings are stored automatically once they are altered. This means there is no need to manually save these changes, ensuring a seamless and efficient update process. Be sure to review and confirm all changes as they will directly impact the operational functionalities of your system without delay.
Ensure all settings are thoroughly reviewed and adjusted according to your business processes and compliance requirements. Proper configuration of these settings not only streamlines your operations but also enhances accuracy and efficiency across your warehouse and inventory management system. With SIX ERP's capabilities, you're equipped to manage an unlimited number of warehouses, ensuring scalability and flexibility to meet your business needs.
See also:
Configuring Commodity Groups