In SIX ERP, user roles play a crucial part in ensuring secure and efficient system use. It's essential to understand the distinction between Administrative Users and ACL-Controlled Staff Members to maintain the integrity and security of your ERP environment. This article clarifies the differences and emphasizes why functional users should operate strictly under Access Control List (ACL) permissions rather than as administrative users.
An Administrative User has unrestricted access across the SIX ERP system, including core configuration settings, user management, and system-wide controls. This level of access is intended only for users responsible for configuring and maintaining the system rather than day-to-day operational tasks. Key aspects of an administrative user role include:
Full System Access: Administrators can change system-wide settings, manage roles, and have visibility into all data, posing a high responsibility level.
Configuration Control: Only administrative users can alter configurations, workflows, and permission settings.
User and Access Management: Administrative users can create, modify, and delete accounts, assign roles, and adjust access permissions for all users in the system.
Administrators should limit their actions strictly to system maintenance tasks. Allowing any user who performs daily operations to operate as an admin risks unintentional modifications to critical settings, potentially leading to data breaches, workflow disruptions, or misconfigurations that affect the entire organization.
An ACL-Controlled Staff Member is a user role governed by the Access Control List (ACL) framework. This role grants access only to specific functions, data, and tools necessary for an employee’s job, ensuring a secure and focused operational environment. Key aspects of ACL-controlled staff members include:
Limited Access: Staff members can only access modules, data, and features relevant to their specific role, reducing security and operational risks.
Task-Specific Permissions: ACL restrictions enable precise control over each user’s capabilities, from data entry to report generation, according to their departmental or functional needs.
Enhanced Security: ACLs protect the system by isolating access, meaning users cannot inadvertently alter settings outside their role's scope.
Using ACL-controlled roles for staff members aligns their access strictly with their responsibilities, preserving system integrity while protecting sensitive data and settings.
Allowing functional users to operate as administrative users creates a substantial risk to the SIX ERP environment. When users who perform daily tasks have administrative access, they can unintentionally change core settings, create security vulnerabilities, and disrupt workflows critical to organizational operations. By adhering to the principle of least privilege, SIX ERP ensures:
Operational Continuity: Restricted permissions for operational users prevent accidental changes to configurations, keeping workflows stable and predictable.
Data Integrity: ACL restrictions prevent unauthorized access to sensitive data, reducing the risk of accidental exposure or modification.
System Security: ACL controls isolate access to reduce potential threats, as only necessary permissions are granted to each user.
In summary, administrative accounts are for system setup and maintenance only, while ACL-controlled accounts are tailored for operational tasks. By keeping these roles separate, SIX ERP maximizes security, enhances system stability, and reduces risk, empowering staff to perform their roles safely and effectively.
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