The Daily Timekeeping feature in SIX ERP offers a comprehensive view of real-time attendance, work hours, and other time-related events across the company. This manual provides a step-by-step guide on utilizing this feature to monitor staff activities efficiently, whether they are recorded manually or through automated systems.
Log into SIX ERP: Begin by logging into your SIX ERP account with administrative or relevant permissions to access the timekeeping features.
Navigate to the Dashboard: From the main menu, find and select "Timekeeping > Dashboard" to open the real-time timekeeping interface.
The Dashboard is designed to provide a real-time snapshot of company-wide timekeeping data.
Here's what you can expect:
Legend: Abbreviations describing Staff Events.
Date Picker: Use the DatePicker feature to select a specific date for which you wish to view timekeeping data. This is useful for auditing or reviewing attendance on particular days. Once you select a date, the detail views are automatically refreshed with relevant data of the given date.
Next/Previous Day Buttons: For daily management, use the Next Day and Previous Day buttons to navigate day by day. This allows for a continuous flow of monitoring and adjustments as needed.
Overview Metrics: At the top or side of the dashboard, you'll find an overview including the total number of staff, the number of active and inactive staff for the selected date, and the count of staff currently on site.
Work Events: Staff Member Cards with detailed information.
Other Events: Any form of Leave displayed in Member Cards. Cards or indicators show staff members who are on leave, business travel, or other relevant events for the day.
Staff Member Cards: Each employee is represented by a card displaying key time events, total work hours for the day, and options for direct manipulation of time events.
In SIX ERP's time tracking system, various symbols and abbreviations, known as timekeeping legends, are used to denote different types of time tracking events. These legends provide quick insights into an employee's work status, leave, and other time-related activities. Below is a detailed explanation of each legend used in time tracking events:
AL (All Day Leave): Indicates that an employee is on leave for the entire day. This could be for any reason specified within the company's leave policies.
W (Work): Signifies a standard workday or work event where the employee is present and working as expected.
U (Unexcused Leave): Marks an absence that hasn't been approved or falls outside of the company's leave policies, often referred to as an unexcused leave.
HO (Holiday): Denotes a day that is recognized as a holiday according to the company calendar, on which employees are not expected to work.
E (Early In): Indicates that an employee has started their workday earlier than the scheduled start time.
L (Late In): Shows that an employee has clocked in later than their scheduled start time, marking a late start to the workday.
B (Business Trip): Used when an employee is away on a business trip. This signifies that the employee is working but not in their usual work location.
SI (Sick Leave): Represents a day or period in which an employee is absent due to illness, under the company's sick leave policy.
M (Maternity Leave): Indicates that an employee is on maternity leave, a prolonged absence to allow for the birth and care of a newborn.
ME (Meeting or Study Break): Used when an employee is attending a meeting, conference, or is on a study break as sanctioned by the company.
NS (No Shift): Signifies that there is no scheduled shift for the employee on that day, relevant for companies operating on shift systems.
P (Private Work): Marks time allocated for personal or private work that is recognized and allowed by the employer, separate from standard work tasks.
These legends are designed to offer a clear and concise overview of employee activities and statuses at a glance. By understanding and utilizing these timekeeping legends, managers and employees alike can ensure accurate tracking of work hours, leave, and other time-related events within the SIX ERP system, fostering transparency and efficiency in time management practices.
Accessing Time Events: On each staff member's card, find the option to view or edit time events. This might include clock-in and clock-out times, duration of breaks, etc.
Editing or deleting Entries: Should there be a need to correct or update a time event, select the event from the staff member's card and make the necessary adjustments. Ensure to save any changes to reflect the correct timekeeping records.
Leave Status: The dashboard provides visibility into who is on annual leave, sick leave, or other types of absence. This helps in planning and managing workforce availability.
Business Travel: Employees on business travel will also be indicated, offering insights into who is off-site but still working.
The dashboard updates in real time, offering an up-to-the-minute account of timekeeping status across the organization.
Regular Monitoring: Make it a habit to check the timekeeping dashboard regularly to stay informed of staff attendance and work hours.
Prompt Adjustments: Address discrepancies or anomalies in time events as soon as they are identified to maintain accurate records.
Communicate Changes: If any adjustments are made to time events, ensure to communicate the changes to the concerned staff members to maintain transparency and trust.
The Daily Timekeeping feature in SIX ERP is a powerful tool for managing and monitoring employee timekeeping in real time. By following this guide, administrators can effectively use the dashboard to keep a pulse on workforce activities, ensuring accurate timekeeping and efficient workforce management.