Automated timekeeping systems eliminate the need for manual entry, reducing errors and saving time. By using swipe cards or chips in conjunction with readers or turnstiles installed at facility entrances, employees' arrival and departure times are precisely logged. This data is then seamlessly integrated into the SIX ERP system for payroll processing, attendance tracking, and compliance monitoring.
Issuance of Swipe Cards/Chips: Each employee has been issued a unique swipe card or chip. This identifier is linked to the employee's profile within the SIX ERP HR system, ensuring that time records are accurately attributed.
Understanding Your Access Device: Familiarize yourself with the access device installed at your facility—be it a card reader or a chip scanner. These devices are usually positioned at strategic points, such as main entrances, exits, and access points to different work areas.
Upon arriving at the facility, locate the card reader or chip scanner at the entrance.
Swipe your card or present your chip to the reader. Ensure that the device acknowledges your swipe/presentation. This is typically indicated by a beep sound or a green light.
Some installations might involve turnstiles that grant access upon successful recognition of your swipe card or chip. In this case, proceed through the turnstile to enter the facility.
Repeat the process when leaving the facility. Swipe your card or present your chip to the reader or scanner at the exit.
If a turnstile is used for exit, it will allow passage once your departure time is successfully recorded.
Card/Chip Safety: Always carry your swipe card or chip with you and ensure its safety. Lost or damaged identifiers should be reported immediately to facilitate a prompt replacement.
Accurate Swipes: Ensure a clean and firm swipe or presentation of your chip to the reader. Misreads can lead to inaccuracies in your time records.
Compliance: Adhere to the company's timekeeping policies, including swiping in and out for lunch breaks or other significant time away from your work area, if required by your organization.
Issues with Access Devices: If you encounter issues with the card reader or chip scanner, such as a failure to recognize your swipe/presentation, report the problem to the designated technical support team immediately.
Incorrect Time Records: For discrepancies in your recorded times, contact your HR department or timekeeping administrator for corrections.
Automated timekeeping in SIX ERP offers a sophisticated solution for managing employee attendance with accuracy and efficiency. By adhering to the procedures outlined in this guide, employees can ensure their work hours are accurately logged, supporting streamlined payroll processes and compliance with work policies. Remember, the key to successful automated timekeeping is consistent use and prompt reporting of any issues to maintain the integrity of your time records.
Please find the legal requirements for Timekeeping here.