Creating a new Vendor

Managing vendor relationships effectively is crucial for any business's supply chain operations. SIX ERP simplifies this process by providing an intuitive interface for adding and managing vendors. This manual will guide you through the steps to create a new vendor within SIX ERP, ensuring you have all the necessary information accurately recorded for your procurement activities.

Vendor management is the bridge between a company's present needs and its future growth, where strategic relationships are nurtured to unlock unparalleled value and innovation in the supply chain.

Accessing Vendor Management

1. Log in to SIX ERP: Start by logging into your SIX ERP account using your credentials. Ensure you have the necessary permissions to add new vendors. If you're unsure, contact your system administrator.

2. Navigate to Vendor Management:

   Once logged in, locate the main navigation menu and find Purchase > Vendors.

Creating a New Vendor

1. Initiate New Vendor Creation:

   • Within the Vendor Management interface, look for the "NEW VENDOR" button.

   • Click the "NEW VENDOR" button to open the New Vendor form.

2. Fill in Vendor Details:

   • Vendor Name: Enter the official name of the vendor company.

   • Vendor Code: Enter a name that makes it easier to recognize the Vendor. Company Names can sometimes be misleading, so use a code that makes sense on first sight.

   • Contact Information: Provide the primary contact details, including phone number, email address, and physical address. If there are multiple contacts, add the primary contact here and additional contacts later.

   • Vendor Category: If applicable, select the vendor category that best describes the vendor’s business. This helps in organizing vendors into groups for reporting or operational purposes. If you can not find an appropriate Category please contact your administrator to add a category for you.

   • Payment Terms: Specify the agreed payment terms with the vendor, such as Net 30, Net 60, etc. This will be crucial for managing payable accounts and cash flow.

   • Tax Information: Enter tax identification numbers or relevant tax-related information for compliance and invoicing purposes.

   • Bank Details: Provide bank account information for electronic payments, including account name, number, bank name, and SWIFT/BIC codes, if applicable.

3. Additional Information (Optional):

   • You may find additional fields to fill in, depending on your organization's setup within SIX ERP. These could include:

     • Billing & Shipping: Billing and shipping information relevant to this vendor.

     • Return Policies: Policies related to this Vendor in case of order returns.

4. Review and Save:

   • Once all the necessary information is filled in, review the details to ensure accuracy, as errors here can lead to operational inefficiencies.

   • Click the “SAVE & CREATE CONTACT” button to create the new vendor record and create a contact person for this Vendor. A confirmation message will appear once the vendor has been successfully added to the system and a new dialog opens to create a contact.

   • Alternatively click the "SUBMIT" Button to skip the process of creating a contact.

5. Add Additional Contacts (if necessary):

   • If the vendor has multiple contacts for different purposes (e.g., sales, support, billing), you can add these contacts after saving the initial vendor details. Look for the "Contacts" tab or section within the vendor profile to add additional contact details.

Best Practices

• Consistency in Data Entry: Ensure consistency in how information is entered to maintain data integrity and facilitate easier reporting and analysis.

• Regular Updates: Keep vendor information up to date, including contacts, payment terms, and bank details, to prevent disruptions in your procurement process.

• Vendor Evaluation: Periodically review and update the vendor rating based on performance to make informed decisions for future procurement activities.

By following these steps and recommendations, you can efficiently add new vendors in SIX ERP, laying the groundwork for effective supply chain management and operational success.