In the realm of managing business operations through SIX ERP, the flexibility to navigate and manage data efficiently is crucial. Just as with proposals, the platform extends this capability to other areas, including the management of tasks, sales orders, and customer interactions, through the use of List and Split views. These views not only provide a comprehensive overview of information but also offer extended conversion possibilities, enhancing workflow efficiency and decision-making processes.
To access the split-screen preview for purchase orders:
Navigate to the Purchase Orders list within the SIX ERP interface through the left side menu under Sales > Purchase Orders.
To preview a purchase order in split-view, click either the purchase order number or use the action menu located on the right side of each list item.
This action opens the purchase order in a split-screen view, with the list of purchase orders on one side and the selected purchase order preview on the other.
Within the detail view of a purchase order in split-screen mode, the following actions are available:
Edit Button: Click to enter the edit mode, where you can modify the purchase order details.
More Button: Reveals a dropdown list containing actions such as:
View Purchase Order: Opens a detailed view of the purchase order.
Attach Files: Allows you to attach documents to the purchase order.
Change Status: Update the purchase order status among "Cancelled," or "Confirmed."
Convert: Please read the section on "Extended Conversion Possibilities" for details.
On the right side of the split preview:
Mail Icon: Click to send an email directly to a supplier with the purchase order attached as a PDF.
PDF Icon: Offers options to preview the PDF, download, or print the document.
The preview mode also showcases all relevant purchase order data, ensuring you have the information needed at a glance.
SIX ERP enhances the utility of both List and Split views by integrating extended conversion capabilities. These features facilitate the seamless transition of data from one state to another, empowering users to:
Turn Purchase Orders into Delivery Notes, or Invoices: With just a few clicks, purchase orders listed in either view can be converted into delivery notes to accompany shipped goods or into invoices for immediate billing. This feature simplifies the sales fulfillment process, ensuring that all steps from order to delivery and billing are interconnected and efficiently managed.
To fully leverage the List and Split views in SIX ERP, users are encouraged to:
Customize Views to Fit Specific Needs: Both views offer customization options to tailor the displayed information to the user's specific requirements, ensuring that critical data is always at the forefront.
Utilize Filters for Efficient Navigation: Filters can significantly enhance the usability of both views, allowing users to quickly isolate the data that requires attention or action.
Leverage Conversion Features to Streamline Workflows: By making full use of the extended conversion possibilities, businesses can reduce manual data entry, minimize errors, and accelerate the transition from proposal to payment or order to delivery.
The List and Split views in SIX ERP, coupled with their extended conversion possibilities, provide a robust framework for managing a wide range of business activities. By understanding and utilizing these features, businesses can enhance their operational efficiency, improve client and supplier relations, and ensure a smoother workflow across different departments. Embracing these capabilities within SIX ERP paves the way for streamlined processes, better data management, and ultimately, more informed decision-making.